Private beta · Public launch January 2027
Every hire on record, from licence to return.
One dated record for every hire: licence, agreement, deposit and photos.
Pictured: sample data.SHNew hireSearchTodayBookingsFleetMoneyMoreAlerts
Today
OverviewNeeds you2Today's schedule2This weekShortcutsOverdue1Free to go out now3Fleet attention3
Updated 08:42
TodayMonday 9 November · 08:42
Good morning
Today's schedule2 jobs need you. 1 going out, 1 due back today, 1 overdue.
Next up
JPHand over for J. PatelVW Golf DEMO123 · Goes out today at 09:00VerifiedOpen bookingHand over
Needs you21 overdue 1 today
Going out today1Next: VW Golf at 09:00
Coming back today1Next: VW Polo at 17:00
Free to go out now3 of 8 cars
Needs you 2See all
SKS. Khan · Vauxhall CorsaWas due back SatOverdueReturn
AMA. Malik · Ford FiestaAgreement not signed yetWaiting on hirerChase hirer
Today Full schedule
09:00VW Golf outJ. Patel
17:00VW Polo backR. Ahmed
Fleet attention 3Compliance
DEMO345Late backOverdue
DEMO123Insurance due in 9 daysDue soon
TodayNeeds you (2)
New hireMonday, 9 November · 2 at the counter today · 1 blocking
Taken today£00 payments
Next hand over09:00 TodayVW GolfDEMO123J. Patel · 07700 900214Open bookingHand over
Then today (1)17:00BackR. AhmedVW Polo DEMO234Return
Vauxhall Corsa DEMO345S. Khan · was due SatReturn
Ford Fiesta DEMO456A. Malik · agreement to signChase hirer
TodayBookingsFleetMoneyMore
- Cyber and PI cover, Hiscox
- Photo ID through Stripe
- Share code for GB licences
- UK company
A rental creates more than a booking.
Who drove, what they signed, what was held, what the car looked like. Without one system it is spread across phones, paper and message threads, and hardest to find on the day a car comes back damaged or a fine turns up weeks later.
Photo IDa photo on someone's phone
Driving licencechecked, rarely written down
Agreementpaper, or a PDF in an inbox
Depositthe card terminal's history
Conditiona camera roll
Times and messagesa WhatsApp thread
With KeyProofone record, per hire
Photo ID20:41
Driving licence20:41
Agreement20:44
Deposit20:44
Condition09:05
Times and messages18:02
With KeyProofone record, per hire
Sample hire DEMO123
Sun 8 Nov · 1 of 5
One rental. One evidence trail.
Each step of the hire adds to the same record, in the order it happens.
18:02Booking: car, dates and the hirer's mobile. A clash warns you before you confirm.
18:03Hirer link: one private link. No app, no account.
New hire
Create a hire and send the check-in link.
- Dates
- Vehicle
- Hirer
- 4Price and collection
Price and collection
Hirer pays at check-in
Verification fee£4.99
Hire price£180.00
Deposit holdHeld on their card, not charged£500.00
Paid at check-in£184.99
BackSave as draftCreate booking and send link
This hire
CarVW Golf DEMO123
HirerJ. Patel
OutMon 9 Nov, 09:00
BackThu 12 Nov, 16:00
Length3 days
Car freeNo clash on these dates
CancelNew hire
- Dates
- Vehicle
- Hirer
- 4Price
At check-in: £4.99 verification fee, £180.00 hire price, £500.00 deposit hold
VW GolfDEMO123 J. Patel
Mon 9 Nov to Thu 12 Nov3 days
Hire price (£)Set by you180
Deposit (£)Held on the hirer's card, only taken if you claim it500
Create booking and send link
Sun 8 Nov · 2 of 5
The hirer does not need another account.
One link from your firm takes them through the licence share code, photo ID, your agreement and the deposit. The hirer pays their own verification fee.
20:38Your detailsOne link from your firm. No app, no account.
20:41Licence and IDA share code you check on GOV.UK, and photo ID matched to a selfie.
20:44Agreement and depositYour terms signed, the deposit held or recorded.
JPJ. Pateltap here for contact info
Today
Sample Hire Co secure check-inComplete your check-in for your hire with Sample Hire Co. Powered by KeyProof.keyproof.co.uk
Sample Hire Co secure check-inComplete your check-in for your hire with Sample Hire Co. Powered by KeyProof.keyproof.co.ukQuick check-in for your VW Golf hire: keyproof.co.uk/r/…
18:03SHSample Hire CoSecured by KeyProof
Step 1 of 8Who is hiring the car?
As it appears on your licence. Sample Hire Co puts these on the hire agreement you sign later on this link.
Confirm my details
Sample Hire CoSecure check-in
Step 4 of 8
Sign the hire agreement
It is the contract for this hire with Sample Hire Co, and you keep a copy on this link.
- Vehicle
- VW Golf
- Dates
- 9 Nov 2026 to 12 Nov 2026
- Deposit
- £500 hold
[Sample Hire Co’s own agreement text sits here, scrolling. Each firm supplies its own terms.]
J. Patel
I confirm these details are mine, I agree to Sample Hire Co’s rental agreement, and I acknowledge the £500 deposit, placed as a hold on my card through Sample Hire Co’s own Stripe account (a hold, not a charge).
BackSign and continue
Mon 9 Nov · 3 of 5
Six guided photos out, and again back.
A guided walk of named photos, each timestamped and fingerprinted when it is taken. The car is not marked on hire until a deposit is recorded and the full set is taken. You can go ahead anyway, and the override is written on the record.
FrontRearLeft sideRight sideDashboardOdometer
Sample Hire CoToday and next 7 days6All bookings41CalendarHirers
Next 7 days
BK-1043 · GolfHand overJ. Patel · Hand over Mon 09:00BK-1041 · PoloOn hireR. Ahmed · back today 17:00BK-1039 · CorsaOverdueS. Khan · was due SatBK-1044 · FiestaCheck-inA. Malik · agreement to signStatus
Needs action2Overdue1Waiting on hirer1On hire4Returned1Sealed29Saved views
Money owed1Deposits to release2Bookings / BK-1043Message hirerMoreTake handover photos
Golf · DEMO123
Hand over todayJ. Patel · Mon 9 Nov 09:00 to Thu 12 Nov 16:00 · 3 days
Check-in
Verified
Handover
On hire
Return
Sealed
OverviewEvidenceMoney and depositFines and casesActivity
Next: take the handover photosSix guided photos. The hire can go on hire once they are in.
StartBefore the keys go 4 of 5 done
✓Hirer detailsGiven Sun 20:38
✓DVLA share codeSupplied Sun 20:41, checked by you on GOV.UK
✓AgreementSigned on the hirer’s phone, Sun 20:44
✓Deposit£500 held on the hirer’s card, Sun 20:46
Handover photos0 of 6 taken
Hirer
- Name
- J. Patel
- Mobile
- 07••• ••• 214
- Licence
- Share code checked
- Photo ID
- Matched to a selfie, Sun 20:41
- Past hires
- 2, both sealed clean
Car
- Car
- VW Golf · DEMO123
- Mileage out
- At handover
- Fuel out
- At handover
- MOT
- Valid to Mar 2027
- Next booking
- Fri 13 Nov, free between
Handover photos 0 of 6 · taken at the car
Front
Rear
Left side
Right side
Dashboard
Odometer
Money all paid
Hire price£180.00
Paid, card£180.00
Deposit held£500.00
Still owed£0.00
Activity See all
Deposit held, £500Sun 20:46
Agreement signedSun 20:44
Share code suppliedSun 20:41
Check-in link sentSun 18:03
Booking madeSun 18:02
Hirer’s link Ready for collection
After collection the link becomes their hire pass, through to return.Fines and cases none
A penalty notice dated inside this hire lands here, matched to the hirer.DEMO123
Left side 3 of 6The full left side, both wheels in.
Done
Thu 12 Nov · 4 of 5
Before and after, side by side.
The same photo set at return, so the car's condition out and back sits on one hire. Releasing a deposit cancels the hold, so the money never leaves the hirer's card. Keeping part of it needs a reason and a note.
Before and afterVW Golf GTI DEMO901 · KP-2026-0912
Each angle at hand over and at return.
Front
Hand over · received 9 Nov 2026, 09:05
Return · received 12 Nov 2026, 16:20
Hand over · received 9 Nov 2026, 09:05Return · received 12 Nov 2026, 16:20Odometer
Hand over · received 9 Nov 2026, 09:05
Return · received 12 Nov 2026, 16:20
Hand over · received 9 Nov 2026, 09:05Return · received 12 Nov 2026, 16:20‹ RecordsShare
Sealed · 7 / 7 on record
VW Golf GTI
KP-2026-0912 · DEMO901 · R. AhmedOUT · MON 09:05
BACK · THU 16:20
On record
✓Hirer check-in
The hirer completed the check-in link before the car was handed over.
✓Identity check
An identity document and face check were completed and the result is recorded below.
✓Driving licence
A DVLA share code was supplied and the check is set out below.
✓Signed agreement
The hirer signed the hire agreement and the signature is reproduced below.
✓Agreement seal
The exact terms signed were hashed at the moment of signing, so any later change to them is detectable.
✓Handover photographs
6 photographs recorded at handover; times are server receipt times.
✓Return photographs
6 photographs recorded at return; times are server receipt times.
Thu 12 Nov · 5 of 5
The evidence behind the hire.
Closing the hire seals it. When a hirer, insurer or authority asks what happened, the answer is one record, not a search.
States its own gapsA missing item reads as missing, never as complete.
Shared on your termsA read-only insurer link that expires after 30 days. You can revoke it.
KeyProof keeps the evidence together. It does not decide who is at fault, and it is not insurance.
Record · KP-2026-0912
VW Golf GTI DEMO901
3-day hire · returned and sealed
100% on record · 7 of 7 items
- Deposit
- £500.00 · returned in full
Sealed
Thu 12 Nov, 16:31
- Hirer check-inThe hirer completed the check-in link before the car was handed over.On record
- Identity checkAn identity document and face check were completed and the result is recorded below.On record
- Driving licenceA DVLA share code was supplied and the check is set out below.On record
- Signed agreementThe hirer signed the hire agreement and the signature is reproduced below.On record
- Agreement sealThe exact terms signed were hashed at the moment of signing, so any later change to them is detectable.On record
- Handover photographs6 photographs recorded at handover; times are server receipt times.On record
- Return photographs6 photographs recorded at return; times are server receipt times.On record
Record fingerprint SHA-256 · 4be1…77c0 · read-only insurer copy, expires after 30 days
Illustrative record. Not a real hirer.
‹ Records
Record · KP-2026-0912VW Golf GTIDEMO901 R. Ahmed · 3-day hire · returned and sealedSealed Thu 12 Nov, 16:31Hirer check-inOn record
Identity checkOn record
Driving licenceOn record
Signed agreementOn record
Agreement sealOn record
Handover photographsOn record
Return photographsOn record
7 of 7 items on record
TodayBookingsFleetMoneyMore
Built around the operator.
The same bookings, cars and records on the office screen and on the phone at the car.
Today shows what needs you. Today's schedule
SH
HomeOverviewNeeds you2Today's schedule2Fleet attention3This weekActivity
Shortcuts
Overdue1Money owedFree cars3Today · Monday, 9 November
1going out1back2need you
Updated 08:42HomeMonday 9 November · 08:42+ New hire
Good morning
2 jobs need you. 1 going out, 1 due back today, 1 overdue.
JP
Next upTake photos for J. PatelVW Golf DEMO123 · Goes out today at 09:00
VerifiedOpen bookingTake photosNeeds you2 1 overdue1 today
Going out today1Next: VW Golf at 09:00
Coming back today1Next: VW Polo at 17:00
Free right now3 of 8 cars
Needs you 2See all
This week Cars free all dayBy car
Mon 93of 8
Tue 102of 8
Wed 112of 8
Thu 123of 8
Fri 131of 8
Sat 142of 8
Sun 154of 8
The booking holds the hire.
Sample Hire CoToday and next 7 days6All bookings41CalendarHirers
Next 7 days
BK-1043 · GolfHand overJ. Patel · Hand over Mon 09:00BK-1041 · PoloOn hireR. Ahmed · back today 17:00BK-1039 · CorsaOverdueS. Khan · was due SatBK-1044 · FiestaCheck-inA. Malik · agreement to signStatus
Needs action2Overdue1Waiting on hirer1On hire4Returned1Sealed29Saved views
Money owed1Deposits to release2Bookings / BK-1043Message hirerMoreTake handover photos
Golf · DEMO123
Hand over todayJ. Patel · Mon 9 Nov 09:00 to Thu 12 Nov 16:00 · 3 days
Check-in
Verified
Handover
On hire
Return
Sealed
OverviewEvidenceMoney and depositFines and casesActivity
Next: take the handover photosSix guided photos. The hire can go on hire once they are in.
StartBefore the keys go 4 of 5 done
✓Hirer detailsGiven Sun 20:38
✓DVLA share codeSupplied Sun 20:41, checked by you on GOV.UK
✓AgreementSigned on the hirer’s phone, Sun 20:44
✓Deposit£500 held on the hirer’s card, Sun 20:46
Handover photos0 of 6 taken
Hirer
- Name
- J. Patel
- Mobile
- 07••• ••• 214
- Licence
- Share code checked
- Photo ID
- Matched to a selfie, Sun 20:41
- Past hires
- 2, both sealed clean
Car
- Car
- VW Golf · DEMO123
- Mileage out
- At handover
- Fuel out
- At handover
- MOT
- Valid to Mar 2027
- Next booking
- Fri 13 Nov, free between
Handover photos 0 of 6 · taken at the car
Front
Rear
Left side
Right side
Dashboard
Odometer
Money all paid
Hire price£180.00
Paid, card£180.00
Deposit held£500.00
Still owed£0.00
Activity See all
Deposit held, £500Sun 20:46
Agreement signedSun 20:44
Share code suppliedSun 20:41
Check-in link sentSun 18:03
Booking madeSun 18:02
Hirer’s link Ready for collection
After collection the link becomes their hire pass, through to return.Fines and cases none
A penalty notice dated inside this hire lands here, matched to the hirer.The diary knows every car.Drag a bar to move a booking. KeyProof warns before a clash and you decide. Sample data.
Sample Hire CoNext two weeksThis monthFree cars3Clashes1
Key
Going out or due backOn hireOverdue or clashBookedOff roadCars shown
VW GolfVW PoloVauxhall CorsaFord FiestaFord TransitToyota Yaris+2 moreCalendar9 Nov to 22 Nov‹Today›Week2 weeksMonth+ New booking
ClashThe Corsa is still out with S. Khan. F. Yusuf’s booking starts Tue 17 on the same car.Swap carOpen booking
Going out this fortnight14
Coming back13
Cars free on Sat 143 of 8
Days booked71%
Mon 9Tue 10Wed 11Thu 12Fri 13Sat 14Sun 15Mon 16Tue 17Wed 18Thu 19Fri 20Sat 21Sun 22
VW GolfDEMO123J. PatelHand over Mon 09:00Booked · T. RahmanBooked · K. Shah
VW PoloDEMO234R. Ahmedback 17:00Booked · Z. BegumBooked · D. Osei
Vauxhall CorsaDEMO345S. Khan · overdueBooked · F. Yusuf
Ford FiestaDEMO456A. Malik · to check inBooked · C. Obi
Ford TransitDEMO567Booked · P. SinghWeekly · L. Hussain
Toyota YarisDEMO678Booked · N. Rahman
BMW 3 SeriesDEMO789M. Aliback WedBooked · R. PatelBooked · H. Iqbal
Nissan QashqaiDEMO890Off road · serviceBooked · S. Ali
+ Book
Calendar
November · 3 cars free todayMon9Tue10Wed11Thu12Fri13Sat14Sun15
ClashCorsa still out, next booking Tue 17
Mon 9 · Today
VW Golf
Hand over 09:00 · J. Patel
OutVW Polo
Back 17:00 · R. Ahmed
BackFord Fiesta
A. Malik to check in
Check-inTue 10
Vauxhall Corsa
Overdue since Sat · S. Khan
OverdueWed 11
BMW 3 Series
Back 12:00 · M. Ali
BackThu 12
VW Golf
Back 16:00 · J. Patel
BackFord Fiesta
Back · A. Malik
BackFri 13
Ford Transit
Out 10:00 · P. Singh
OutVW Polo
Out · Z. Begum
OutSecurity is part of the architecture.
What protects a hire record today. Read about security
Tenant separationOne firm cannot read another's hires. A request that tries is refused and logged.
Identity documentsID images stay with Stripe. KeyProof keeps only the result.
Evidence photosStored privately and served only after the request is checked.
ReleasesEvery release passes the full test suite before it deploys.
What operators ask first.
- Do I need Stripe?
- No. Take the deposit and the hire money your own way: cash, bank transfer or your own card machine. Or run them through the link, and they go to your own Stripe account and settle to your own bank. KeyProof never holds it.
- What does my hirer pay, and what if they will not?
- £4.99 for their own verification, paid on the link at check-in. If the check cannot be completed and they take the in-person route, it is refunded. You still decide whether the keys go: type a reason and the record says why.
- Does it work with WhatsApp and Instagram bookings?
- Yes. Keep taking bookings the way you do now. Enter the hire once and send the hirer their link in the chat you already use.
- How do I get to my first hire?
- A founder sets up your cars and your agreement with you, then walks you through your first hire.
- Can I leave, and what happens to my records?
- Monthly, with no minimum term: cancel any time, effective at the end of the month you have paid for. Cancelling ends a founding price for good. You have 30 days after the agreement ends to take your records out.
More straight answers: the hard questions.
Private beta · Public launch January 2027
Bringing the rental record together.
KeyProof is onboarding selected UK car hire operators ahead of public launch in January 2027.
No platform fee until Monday 4 January 2027. Then £49 a month for a founding firm, locked for as long as you stay.
Rather talk? Call 0330 122 5455 or message us on WhatsApp. We usually reply the same day.
Built for UK rental operators.
A UK company building for independent car and van hire firms. About the company
InsuranceProfessional indemnity and cyber cover with Hiscox
PaymentsHire money goes to the firm, through its own Stripe account or its own way