Free guides and tools for car hire operators.
How independent UK hire firms run on proof instead of trust: what to check before the keys move, what to capture at the handover, and what to do when a hire goes wrong. No account, nothing to pay.
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Free, no account. Two run in the browser, four are built to print.
Before the keys move
4 guidesHow to check a hirer’s driving licence in the UK
The licence is the one check that protects you when a hire goes wrong, and most operators do it with their eyes. Here is how to do it properly.
Read the guide 6 min readHow to spot a fake driving licence (and why most operators cannot)
The fakes worth worrying about are built to survive a glance, and a glance is the entire security system most hires rely on.
Read the guide 5 min readWhat to put in a UK car hire agreement
A hire agreement is only worth something if it is signed, specific, and tied to the booking. Here is what belongs in it.
Read the guide 5 min readHow to take a deposit on a hire car that actually protects you
A deposit feels like protection. On its own it is not. Here is how to take one that actually stands behind a claim.
Read the guideAt the handover
2 guidesThe car hire handover checklist that actually protects you
The handover is the thirty seconds that decide every dispute you will ever have. Here is the process that protects you, in a few steps.
Read the guide 6 min readHow to rent out cars over Instagram and WhatsApp without getting burned
The DMs are where your business lives, and where operators get burned. Keep the channel. Add the process.
Read the guideWhen it goes wrong
4 guidesWhat to do when a hirer crashes your hire car and disappears
It is the moment every independent operator dreads. What you can do next depends almost entirely on what you captured before they drove off.
Read the guide 6 min readWhat to do when a hirer does not return your car
No crash, no story, the car is just not back and the hirer has gone quiet. What you can do next depends on what you captured before they drove off.
Read the guide 5 min readThe hirer denies the damage. How to win the dispute.
Damage disputes are not won at the return. They are won days earlier, at the handover, by what you captured.
Read the guide 5 min readWhat your insurer will ask for when a hire goes wrong
Every question the claims handler asks, you either answer from a file or you do not. Build the file before you need it.
Read the guideRunning the firm
5 guidesSelf-drive hire insurance for small operators, explained
The gap between the policy you have and the policy hire work needs is where operators lose everything at once. Here is what to ask a broker.
Read the guide 7 min readYou’re holding hirers’ ID and licence data. Here’s what UK GDPR expects
A small hire firm is a data controller, camera roll and all. The rules are simpler than they sound, and most of them are just good hygiene.
Read the guide 7 min readWhat’s legally required to rent out your cars in the UK
The list is shorter than most people fear, but none of it is optional, and one item is the difference between an insured business and a car-shaped bet.
Read the guide 9 min readHow to start a self-drive car hire business in the UK
Almost every independent hire operator starts with one good car and a waiting list in the DMs. Here is how to turn that into a business rather than a run of favours that goes wrong.
Read the guide 7 min readIs a car hire business profitable? What you can really make renting out cars
Renting out cars can be a good business or a busy way to lose money for a year. The difference is a handful of numbers, and the day rate is only one of them.
Read the guideThe software version
What these guides teach you to do by hand, KeyProof does through one link:
Stop running on trust alone.
KeyProof captures the proof at every handover, on the tools you already use.
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