The paper pack was never protecting you anyway.
A photocopied licence, a signature on a carbon pad, a tick-box damage sheet filled in at arm’s length: it feels like process, but the day a hire goes wrong it proves far less than it feels like it should. Going paperless saves paper, which is the least useful thing about it. What matters is that every step then produces evidence that stands up.
What every hire leaves behind
IdentityPhoto ID matched to a live selfie
LicenceDVLA share code, checked on gov.uk
ConditionTimestamped photos, both ends
AgreementE-signed, sealed with a hash
DepositLogged, traceable to the hirer
£49 a month for life, any fleet size, while founding is openThe hirer pays the £4.99 verification feeNo contract, 30 days free first
No firm has signed yet, and that is what the founding cohort is for: £49 a month for life, any fleet size, and a direct line to the two founders instead of a support queue. Nothing on this page asks to be taken on trust: walk the whole product in the demo.
KeyProof Ltd 17333773ICO ZC195906Own PI £1m + cyber £500k, Hiscox
One link in the chat. The paper pack, gone.
Instead of a photocopy you must store and protect, the hirer’s photo ID is matched to a live selfie, and they hand you a DVLA share code for the free check you run on gov.uk. You keep the result, not the copies.
Your own hire agreement, your own wording, signed on the hirer’s phone and bound to their verified identity and the booking. No more deciphering a scrawl on a faded copy when it matters.
A diagram with an X on it convinces nobody. Photo sets at handover and return, timestamped and side by side, are what a condition record should have been all along.
Identity, the licence share code you checked, agreement, deposit record and photos in a single timestamped file per booking, ready to export for an insurer instead of being reassembled from a drawer and a camera roll.
No app. No new system. Your chat, plus proof.
Most paperless systems assume you will move your whole business onto their platform. KeyProof assumes the opposite: you keep taking bookings on Instagram and WhatsApp, keep your own agreement and your own deposit, and drop one link into the conversation you are already having. The hirer opens it in their browser, no app and no account. KeyProof is pre-launch, being built for a founding cohort of UK hire firms that is still open: how it works, what it costs, and the demo to try the flow yourself.
Retire the clipboard.
Keep the proof.
The paperwork becomes a link, and the link becomes a record you can print.
Locked for life, any fleet size.
30 days free on every plan. No setup fee, no contract, cancel any time.