What KeyProof does
The proof KeyProof captures at every handover, how you log in, and the Today screen that runs your day.
KeyProof captures the proof at every handover, so the day a hire goes wrong you are never stuck on your word against theirs. For every car you send out you get one clean record: who the renter was, that they were cleared to drive, your agreement signed, and how the car looked when it left and when it came back.
It fits the way you already work. You send your renter a link in the same Instagram or WhatsApp chat you booked them in. They tap it, prove who they are on their phone, and it all lands back in your Fleet Portal. There is no app for them to download and no account for them to make.
Under the proof, the portal also runs the day to day: bookings, an availability calendar, your fleet, the money on each hire, and any fines that land after a car goes out.
Logging in
Your login is set up when you join. Go to the login page and sign in with the email you were set up with. Firm owners land in their HQ; if you are a member of staff added to a firm, you land straight in that firm's portal. There is no separate KeyProof password to remember: sign in with your email and follow the prompt on screen.
If you cannot get in, check you are using the exact email address that was added to the firm, then ask your firm owner to confirm your login is on the list. See Team access, branding and the blocklist.
The Today screen
Today is your home screen. It answers "what needs me right now" before you go looking. You will see:
- Get set up: a short checklist while you are new, so nothing important is missed on day one.
- Your numbers: active hires, bookings this month, renters verified, and how many cars are due back.
- Fleet attention: any car whose MOT, tax or insurance is expired or due soon.
- Do next: one queue pulling together cars due back, renters still to check in, bookings ready to hand over, and fines to action. When it is empty you see "You're all caught up".
- On hire: the cars that are out right now.
- Activity: a running feed of what has happened across the firm.
- Your plan: your subscription at a glance.
Where to go next
If you are about to send your first car out, the natural order is create a booking, then send the renter link, then returns, fuel and mileage when the car comes back.