What KeyProof does
The proof KeyProof captures at every handover, how you log in, and the Today screen that runs your day.
KeyProof captures the proof at every handover, so the day a hire goes wrong you are never left on your word against theirs. For every car you send out you get one clean record: who the hirer was, what was checked about their licence, your agreement signed, and how the car looked when it left and when it came back.
It fits the way you already work. You send your hirer a link in the same Instagram or WhatsApp chat you booked them in. They tap it, prove who they are on their phone, and it all lands back in your portal. There is no app for them to download and no account for them to make.
Under the proof, the portal also runs the day to day: bookings, an availability calendar, your vehicles and their MOT and tax dates, the money on each hire, and any fines that land after a car goes out.
Logging in
Your portal is switched on by the KeyProof team. Go to the sign-in page and sign in with the exact email address that was added to your firm. Owners and staff both land in the same place: your firm's portal, showing your bookings and nobody else's.
If you cannot get in, check the spelling of the address you are using, then ask your firm's owner to confirm it is on the list under Settings, Team. See Team access, branding and the blocklist.
The Today screen
Today is your home screen. It answers "what needs me right now" before you go looking. Working down the page:
- On a phone, the next car due back, with a button to check it in. If nothing is out, it prompts you to raise a booking instead.
- Get set up, while you are new: a short walkthrough leading the screen so nothing important is missed on day one. It steps aside once you declare the firm set up. See The seven setup steps.
- Four numbers: cars out, overdue, awaiting check-in, and money owed. On a phone they are tiles you can tap into; on a laptop they sit down the left of the screen as the room's instrument panel.
- Priority actions: one queue pulling together cars due back, hirers still to check in, bookings ready to hand over, weekly payments due, and fines to action. It leads the working column. When it is empty you see "All caught up".
- This week: a compact seven-day view of the diary, showing only the cars with something on, with a link into the full calendar in Bookings.
- On hire: the cars that are out right now.
- Activity: a running feed of what has happened across the firm.
- Moving today: the cars going out and coming back today.
- Next 7 days: the pickups and returns coming up, on a wide screen.
- Fleet attention: any car whose MOT, tax, insurance or service date has passed or falls in the next 30 days, and any car marked non-compliant for ULEZ.
- Your plan: your subscription at a glance.
If you have been away for a while, a "While you were away" panel sums up what changed since you last looked. Dismiss it and it stays gone until you are genuinely away again.
The rest of the portal
The portal is six rooms: Today, Bookings, Fleet, Money, Records and Settings. Some rooms hold more than one view, one tap apart inside them: Bookings also carries the Calendar and your Hirers directory; Fleet carries Vehicles, Maintenance and Compliance; Money carries Payments, Deposits, Expenses and Insights; Records carries Fines and Claims; Settings carries Team. Hirers is your own customer directory, built from completed check-ins and matched on phone number, with private notes you can keep against a name. See Know your hirers.
You move between them from the bar at the bottom of your phone, or from the row of rooms across the top of the header on a laptop. Settings is not in either row: on a phone it is behind More, and on a laptop it is in the menu under your firm's name, top right.
Where to go next
On day one, work through the seven setup steps, starting with adding your cars. After that the natural order is create a booking, then send the hirer link, then returns, fuel and mileage when the car comes back.