How KeyProof works, step by step.
Plain, task-first help for the two people who use KeyProof: the hire firm running the fleet, and the renter collecting a car. Send one link, prove who is driving, and every handover ends with a timestamped record.
Start here if you run the fleet.
Getting started
What KeyProof does for you, logging in, and the Today screen that runs your day.
Read the guideRaise a booking
Create a booking and what each field on the form means.
Read the guideSend the renter link
Share the check-in link and track the renter's progress from sent to verified.
Read the guideDeposits
Log a cash or bank deposit, or take a refundable card hold on your own Stripe, then release or claim it.
Read the guideReturns and condition
Log the return, photograph the car at both ends, and seal the record for the hire.
Read the guideFines and liability
Log a PCN or speeding notice, link it to the renter, and recharge or transfer the liability.
Read the guideCalendar and clashes
Read the availability calendar and how the clash guard stops an accidental double-booking.
Read the guideRecords and money
Customer records, the evidence pack per hire, money tracking, unpaid balances, and CSV export.
Read the guideSettings and team
Your rental agreement, eligibility rules, staff logins, message templates, and your plan.
Read the guideStart here if a hire firm has sent you a check-in link.
Ready to send your first car out?
Founding firms are on £49 a month, locked for life, with setup waived and every feature included.