Service log, documents and renewals
The Maintenance tab: what is expired or due soon, the next six months of renewals, and every service, document and running cost in one place.
Maintenance is the fleet-wide view of upkeep. Nothing is added here: a service, a document or a cost is recorded against a car on the Vehicles tab, and this is where all of it reads back together. See Adding cars, rates and compliance.
Needs attention
The card at the top is the legal-to-hire queue: every car with something expired or falling due in the next 30 days, worst first, with the specific problem spelled out ("MOT expired", "insurance due in 6 days", "ULEZ non-compliant"). Open car takes you to Vehicles to fix it. With nothing outstanding it says every car is legal to hire, which is a genuine answer rather than a blank list.
It reads the same dates as the Fleet attention card on your Today screen, so the two never disagree.
Renewals, next six months
Needs attention only looks 30 days ahead, which means three MOTs landing in the same fortnight are invisible until that fortnight arrives. The renewals view is the six months after it: every MOT, insurance, tax and service date you have set, grouped by the month it falls in, with anything already past in its own Overdue row and anything beyond the window in Later.
That is a planning tool, not a warning. Two big renewals in one month is worth knowing about in March rather than in the week they arrive.
- ULEZ is deliberately left out. It is a compliant or not compliant flag with no date on it, so it can never sit on a calendar.
- Dates you have never set are reported separately, as a gap in the record rather than a date in the future. A missing date cannot be scheduled, and pretending otherwise would hide the very cars you have not looked at.
- With fewer than three dated items the numbers are printed as a sentence instead of drawn. A bar chart of two things is the list again.
Service log
Every service, repair and MOT you have recorded against any car, newest first, with the car, the date, the mileage and the cost. Add one from More, Service log on a car in Vehicles: what was done, the date, and optionally the cost, the mileage and a note such as the garage name.
The cost on a service entry is your service history. It does not create a running cost by itself. If you want it counted in profit per car, log it as a cost too, which is why the same figure is never double-counted behind your back.
Documents
Every vehicle document stored across the fleet, with the car it belongs to and a View link that opens the stored file. Upload them per car from More, Documents: V5C, insurance certificate, MOT certificate or anything else, as an image or a PDF. Where document storage has not been switched on yet, the uploader says so rather than failing silently.
Running costs
Fuel, repairs, servicing, cleaning, insurance and tax logged against a car or the fleet, with a running total, showing the most recent 40. Tick any rows and export them as a CSV. These are what turn revenue per car into true profit per car on the Payments tab. See Payments, invoices and reports.