Compliance, service log and renewals
Fleet, Compliance and Maintenance: every car's MOT, insurance, tax and service at a glance, six months of renewals, and each car's service log and documents.
The Fleet room holds two views beside the Vehicles register, one tap apart, and they answer two questions that sound alike and are not. Compliance looks forward: can this car legally go out. Maintenance looks backward: what has been done to it. Nothing is added in either view: a date, a service, a document or a cost is recorded against a car in Fleet, Vehicles, and these are where it all reads back together. See Adding cars, rates and compliance.
Legal to hire, in Compliance
Compliance opens on every car you have, one row each, worst first: cars with something expired at the top, then anything due in the next 30 days, then cars with a date missing, then cars that are clear. Each row says only what needs attention, for example "MOT expired 9 Oct · Service due 24 Oct": red for expired, amber for due soon, grey for a date not on file. A car with nothing due says All in date. A car that is not ULEZ compliant says so under its name. Tap a car to open it, see all four dates and fix one.
The line above the cars says how many are legal to hire today. It says every car is legal only when every car has its MOT, insurance and tax dates on file and none has run out. A date nobody has entered reads Not known, never In date. A service falling due does not stop a car going out, because a service is not a legal requirement. With no cars on file yet it says that instead.
Beside that line, a ring shows the same split as a picture: the fleet divided into Legal, Not known and Not legal, each part the size of its share, with the number of cars legal today in the middle. Beside it, the next three renewals are named, most urgent first, with the days left or how long ago one ran out; tap one to open that car's dates. Under them, a strip runs across the next six months with every renewal as a dot on its date, red for overdue, amber for due within 30 days, and a line for today. The Renewals list further down says the same things in words, car by car.
It reads the same dates as the Fleet attention card on your Today screen, so the two never disagree.
Renewals, next six months
Under the cars, every MOT, insurance, tax and service date you have set, grouped by the month it falls in, with anything already past under Overdue at the top. Each line names the car and what is due, for example "MOT, 9 Oct", so two big renewals in one month are visible in March rather than in the week they arrive. ULEZ is not listed, because it is a compliant or not compliant flag with no date. Dates you have never set are not listed either; the car's row says the date is not known. Overdue, this month and next show first, and later months wait behind Show more.
Service log, in Maintenance
Every service, repair and MOT you have recorded against any car, newest first, with the car, the date, the mileage and the cost. Add one in Fleet, Vehicles: tap the car, then Service log under Manage. What was done, the date, and optionally the cost, the mileage and a note such as the garage name.
The cost on a service entry is your service history. It does not create a running cost by itself. If you want it counted in profit per car, log it as a cost too, which is why the same figure is never double-counted behind your back.
Documents
Every vehicle document stored across the fleet, with the car it belongs to and a View link that opens the stored file. Upload them per car by tapping the car and choosing Documents under Manage: V5C, insurance certificate, MOT certificate or anything else, as an image or a PDF. Where document storage has not been switched on yet, the uploader says so rather than failing silently.
Running costs
Maintenance keeps one honest summary line: what you have logged across the fleet all time, with a jump to the page that owns the rows. The full log, month by month and per car, lives in Money, Expenses. Those costs are what turn revenue per car into true profit per car in Money, Insights, and every one lands in the accounting export in Money, Payments.